Five steps are required to set up OmegaRecruit for your recruitment.
1. Set up rounds
Select the number of rounds for your recruitment and the number of parties for each round. Depending on your recruitment, there may be other relevant options to set as well. A link to this step is provided on the Getting Started page, but it can also be accessed by clicking Chapter in the menu bar and selecting the “Edit Rounds” tab.
2. Upload Users (your voting members)
An Excel spreadsheet of members must be uploaded to OmegaRecruit. This sets up the login info for each of your members. For each member, only an email address is needed. In addition to the link on the Getting Started page, the page for uploading Users can be found by selecting Users > Upload Users in the menu bar.
3. Upload PNMs
In a similar fashion, a spreadsheet of PNMs must be uploaded. The PNM spreadsheet can contain a variety of information on each PNM (e.g. high school gpa, legacy status, hometown), but only 3 columns are needed - MIN, First Name, and Last Name. Usually the spreadsheet for PNMs can be obtained by exporting from the service used by your Panhellenic society to manage recruitment at a campus-wide level. In addition to the link on the Getting Started page, the page for uploading PNMs can be found by selecting PNMs > Upload PNMs in the menu bar.
4. Advance the Round
OmegaRecruit begins in the round “Before Recruitment”. Before your members can vote, you must advance your chapter to Round 1, Party 1. This is done by clicking the Chapter menu item and selecting the “Edit Status” tab. After each party, this page is used to advance your chapter so that your members see a new vote list the next time they log on.
5. Upload Party Lists (optional)
For each round, a spreadsheet is uploaded to denote which party each PNM will be attending. This can be uploaded by navigating to PNMs > Upload PNM Parties. This step is optional. If no party list is uploaded, each PNM will be placed in Party 1.